Constitution & Rules

Download the Tourism Export Council Constitution and Rules document below:

Important note:  The AGM held at the Distinction Hotel in Te Anau  approved Rule 24, Board of directors be changed to conduct bi-annually board elections as opposed to annual. Now, every two years all the board will retire and be eligible for re-election.

Important note: A special meeting was held by the board in Queenstown in May 2017 and approved a change to rule 8, Life Membership whereby the board can approve a life member without it going out to the wider membership.

FROM Rule 8: “On the recommendation of the Board of Directors any individual may be elected a Life Member at any general meeting of the Association (notice of the proposal for such election having been given in the notice convening the meeting) in recognition of outstanding services to the Association or the travel and tourism industry in New Zealand or elsewhere. 

The election of a Life Member shall require a three fourths majority vote of Members present at the meeting and entitled to vote.

A life member shall be entitled to all the privileges of membership except voting, without payment of any subscription or other sum payable by ordinary Members.”

TO Rule 8: On the recommendation of the Board of Directors any individual may be elected a life member at any general or special meeting of the Association in recognition of outstanding services to the Association or the travel and tourism industry in New Zealand or elsewhere.

The election of a life member shall require a three fourths majority vote of current Board members, making the recommendation and approval on behalf of members. 

A life member shall be entitled to all the privileges of membership except voting, without payment of any subscription or other sum payable by ordinary members.

 

Important note: A Ballot held in December 2012 via post, email and fax recorded a name change to the organisation.

With respect to Notice of Motion 1: “that the name of the Association be changed to Tourism Export Council of New Zealand Incorporated as set out in Notice of Motion 1.”

 

Important note: A Postal Ballot held in December 2010 deleted the second paragraph of Rule 4. This stated that: “A minimum turnover of five hundred thousand dollars ($500,000.00) per annum is required by new applicants for inbound membership and they must have been actively trading as an Inbound Tour Operator for a minimum of 12 months prior to applying for membership.”

Additionally Rule 21 (b) was deleted and the following Rule 21 (b) was substituted in its place.

“21 (b) A resolution on a matter normally decided at a general meeting of members may be determined by means of postal vote if in the absolute discretion of the Board of Directors any such matter should be determined by means of a postal vote. Any such postal vote shall be taken in such manner as the Board of Directors shall direct. The Board of Directors may direct that a postal vote be taken by conventional post, by facsimile, or by electronic mail, or by any combination of these methods. The Board of Directors is to have absolute discretion in this regard. The result of a postal vote shall have the same effect as a vote of members passed at a general meeting of the Association. The provision of Rule 14 relating to the calling of general meetings on the requisition of ten members of the Association shall not apply to this rule. Where a postal vote is directed by the Board pursuant to this rule, any motion shall be carried by a simple majority votes cast pursuant to the postal ballot, except that the majority required by Rule 45 will apply in respect of a postal ballot moving an amendment to these rules.”

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